A. The first priority shall be to provide all teams with fair and equitable competition.
B. Teams shall be provided with a schedule that optimizes competitive opportunities for all schools in the device.
C. Tournament qualification and post season play consideration is secondary.
D. Clearly defined protocols must be followed by the sport chairman with respect to proposals submitted to the Placement Committee.
E. Commitment Deadline for Varsity Teams
Schools need to notify the Section XI office prior to the following deadlines:
for the fall and winter seasons: Feb 1st of the previous year
for the spring season: April 1st of the previous year
Schools not meeting these deadlines will be permitted the opportunity to participate on a non-league basis only. Such varsity teams and team members will not be eligible for playoff or post-season competition. (See Section XI Tournament Policy II.B.) (rev 10/21/03)
II. Conference/Division/League Size
A. A conference/division shall consist of a minimum of ten schools.
B. Leagues shall have no fewer than six teams whenever the total number of participating schools in that sport allows for a minimum grouping of six in a league. Exceptions to this minimum number must be appealed to the Placement Committee.
C. The term Conference refers to the grouping of schools in each basic conference. The term Division refers to a grouping of schools (minimum of ten) in a sport specific placement.
A. All placement formats will be approved for periods of two years.
B. Basic enrollment must be considered as the first option for all placements.
1. Geography and ability shall only be considered if the format of basic enrollment does not address the needs of the sport.
2. If enrollment is not used in the placement process, justification for proposing an alternative must be presented by the sport chairman.
C. Geography will be considered only where sites and conditions specific to the sport require it.
D. Ability (grouping by anticipated strengths) shall be done within enrollment whenever possible. This includes power ranking, power points, etc.
E. Alternative/non post-season qualifying placement is an available option for those sports where relief is sought.
F. Power Ranking System
1. Leagues/divisions will be capped at 24 teams. After 24, the league or division must be split.
2. The odd/even splitting (snaking) of schools completely bypasses the basic concept of enrollment, and therefore is not a viable option if teams are power ranked.
3. The minimum number in a power ranked league/division is 11.
4. Power ranking shall be done within enrollment whenever possible.
G. Criteria for Size of Leagues
1. Proposed placements shall ensure that all leagues have no fewer than six teams whenever the total number of participating schools in that sport allows for a minimum grouping of six in a league. Exceptions to this minimum number must be appealed to the Placement Committee.
2. Standing rotation should be considered for uneven numbers within the format.
IV. Placement Proposals
A. All sport placements must be proposed to the Placement Committee by the sport chairmen.
B. Sport chairmen shall notify Section XI well in advance of scheduled meetings with coaches. The dates for these meetings shall be posted on the Section XI website to ensure that all coaches and districts are advised of the meetings.
C. When format changes are anticipated, all varsity coaches should be afforded the opportunity to provide input.
D. Proposals to Placement shall include date, site, time and attendance of coaches or representatives at the placement meeting (roll call vote). Written proposals must include written rational for change, address problems with the current placement, and define the intent of the new placement format.
E. Proposals shall include appropriate enrollment figures, specific layout of leagues and/or divisions, and highlighted changes.
F. Proposals shall indicate standing agreements (i.e., order of rotation for uneven numbers in league, etc.)
G. Sport chairmen must submit proposals not less than two full seasons prior to the season or year in which the proposal would take effect.
H. All proposals must be in written format, and received by the Section XI office not fewer than 14 days prior to the Placement Committee meeting.
I. Sport Chairmen (or his/her representative) must attend the Placement Committee meeting to present their proposals.
J. If a proposal is not submitted by the sport chairman in a timely manner, the Placement Committee shall propose a placement consistent with the format proposed in the past. If, however, the sport chairman has been given direction by the Athletic Council or Placement Committee to change the placement format, and a proposal is not submitted that reflects this change, the Placement Committee shall formulate a new proposal to be considered on the Conference Agenda.
When enrollment is the criterion for league/division alignment and the most populous school in the league or division possesses an enrollment equaling at least 150% of the average of the remaining schools within the league or division, the following will apply: a) If the most populous school (meeting the above standard) wins a league/division championship, the next higher finishing school will also be declared a league/division champion unless that next higher finishing school possesses an enrollment equaling at least 75% of that of the most populous school. b) Any team within a league/division which would have been eligible for a post-season competition berth, but was displaced by the most populous school (meeting the above standard), will be entitled to a post-season berth unless the displaced school possesses an enrollment equal to at least 75% of the most populous school. In addition, if a displaced team does not have a .500 league record, it will not be entitled to a playoff berth.
Note: This policy does not apply to power-ranked, alternative, advanced, geographical, ability-grouped leagues/divisions or to post-season competition in football.
VI. Intradistrict Combining of Schools
When it is necessary for schools within a school district to combine teams due to lack of interest, coaching problems, transportation, austerity or other such reason, the teams that are formed by combining schools will be placed according to their combined enrollment.
VII. Combining of Interdistrict Teams (Revised 3/15/88)
WHEREAS, it is the purpose of the Suffolk County Public High School Athletic Association (Section XI) to formulate and adopt within its bylaws such policies as will enable the Association to administer and govern interscholastic athletics within Suffolk County and,
WHEREAS, it is the purpose of the Placement Committee to consider the appropriate placement of schools, and such relevant matters which pertain to such placement.
WHEREAS, the Athletic Council has charged this Placement Committee with the responsibility of determining the procedures and standards to be utilized by Section XI in considering applications on the matter of the merger of athletic teams by two distinct school districts and,
WHEREAS, it is the intent of the Placement Committee and Section XI to enable as many student-athletes to participate in interscholastic athletics within the framework of providing for equitable competition for all member schools within Suffolk County.
NOW, THEREFORE IT IS DULY RESOLVED that the merger of the athletic teams of two school districts may only be effected for one year and by way of the following procedures:
A. Superintendents of the subject schools will file a joint application to the Executive Director of Section XI setting forth their request for a merger of athletic teams and will provide with such application a substantiation of the need for such merger; such substantiation to disclose the insufficiency of student interest in participation in the specific sport(s) for which the merger is requested. Such application is to be received annually by the Executive Director no later than February 1st for the following school year.
B. The Executive Director will refer the application to the Section XI Placement Committee for its review; the Placement Committee will possess the prerogative to request additional information from the petitioning school districts on the matter of the justification for a request to merge the subject athletic teams.
C. Schools seeking to combine in any sport where there is an avenue of competition for the individual competitor may be requested to appear at the appropriate Placement Committee meeting to justify the need for such combining. In unusual circumstances, teams seeking to combine in team sports will be required to appear at the appropriate Placement Committee meeting upon the sport chairman's request.
D. The Placement Committee will recommend an acceptance or rejection of the applications referred to it; the recommendation of the Placement Committee will set forth to the Executive Board the basis upon which its recommendation is made. In addition, should the Placement Committee approve of the requested merger, it will recommend the appropriate placement of the combined team. The Executive Board will make a recommendation to the conferences on the matter of the Placement Committee findings.
E. The conferences, at their next regularly scheduled meetings following the Placement Committee meeting at which a report on a merger request is made, will consider the recommendation of the Placement Committee.
F. The Athletic Council at the next regularly scheduled meeting following the submission of the matter to the conferences will approve or disapprove the requests of school districts seeking merged athletic competition.
VIII. Alternative/Non Post-Season Qualifying League Placement (Rev 1/10/13)
A. A team is considered to have alternative/non post-season qualifying league status when it is deliberately placed in a league/division of lower enrollment or ability.
B. A school having (a) an emerging team or, (b) a team which has experienced a lack of success over a prolonged period, or (c) a team with other extenuating circumstances may petition for alternative/non post-season qualifying league placement status in that particular sport.
C. A sport chairman may petition for alternative/non post-season qualifying league placement when there are extenuating circumstances.
D. Such requests signed by the Athletic Director must be received by the appropriate sport chairman and the Executive Director by February 1st for fall sports, May 1st for winter sports, and September 15th for spring sports.
E. Approval for such requests must be sought from the Placement Committee and the Athletic Council.
F. If a sufficient number of teams in a sport request alternative/non post-season qualifying league placement, an alternative/non post-season qualifying league may be established.
G. Teams placed in a league/division of lower enrollment or ability are not eligible for a league/division championship.
H. In a league where all teams have alternative/non post-season qualifying league status, a league champion will be recognized.
I. Teams opting for alternative/non post-season qualifying league placement will not be eligible for Section XI Tournaments. (3/14/89)
IX. Advanced Placement (5/24/89)
A. A team is considered to have advanced status when it is deliberately placed in a league/division of higher enrollment or ability.
B. Requests from schools seeking advanced placement must be received by the sport chairman and the Executive Director by February 1st for fall sports, May 1st for winter sports, and September 15th for spring sports.
C. Approval for such requests must be sought from the Placement Committee and the Athletic Council.
X. Enrollment Criteria
As of September 1, 1993, ALL placements are effective for one year only. Placements using enrollment as a criteria will be determined using the State Education Department Student Information Reporting System (SIRS). Example: January 2012 SIRS report will determine placement for all sports and conferences for the 2012-13 school year. (Approved 1/11/12)
XI. Basic Conference Placement
At its January 10, 2013 meeting, the Athletic Council approved that the basic conference placement shall be determined by utilizing the rank order of Section XI member schools listed on the State Education Department Student Information Reporting System (SIRS) as follows:
~Conference I: 15 highest enrollment
~Conference II: 15 next highest enrollment
~Conference III: 16 next highest enrollment
~Conference IV: 16 next highest enrollment